The Lowdown on Employment Law Posters
Employment law posters are large, informative notices, issued by government agencies, that detail important topics in the labor laws and changes in the law. These posters communicate employees’ rights in the workplace and the responsibilities of the employer. For example, these posters inform employees of the minimum wage, overtime pay, working hours, and time-off benefits they are entitled to and provide information on whom to contact for assistance in cases of employment-related conflicts. It is important to consider that employment law posters are required by the government and are not optional.
On a federal level , employers must display specific Department of Labor (DOL) posters. In addition to the mandatory DOL posters, states often require employers to display separate state specific employment law posters. Even to the extent that federal law does not require certain employment law posters to be displayed, the law of almost every state requires that employers do so. Failure to display the required federal or state employment law posters does not excuse compliance with the posted laws. Employers face significant penalties for non-compliance.
A Rundown of JJ Keller’s Posters
JJ Keller offers a complete line of employment law posters, ranging from the model-specific labor law posters required by employers to conduct business in a particular state or locality, to the all-in-one, multi-state employment law poster covering federal and state law poster requirements in a single, eye-catching model. Posters are further categorized based on an employer’s size and number of employees, from employers with one or five or more employees, to employers with one to 10 employees, as well as those employers with 11 or more employees. Many posters are available with multilingual language packs, so employers can read and understand the required federal and some state laws if English is not their primary language.
Further, the majority of JJ Keller’s posters are also available electronically, for those employers who prefer to display their employment law posters remotely. Posters are available in multiple sizes, in both letter and legal dimensions. Some posters are also available in Spanish, and many comply with GHS standards for hazardous chemical communication regulations.
JJ Keller Posters Advantages
The JJ Keller line of employment law posters offers a number of advantages. First and foremost, they are printed on high quality paper in bold black ink. They are printed in the U.S., unlike many other posters. And they are designed to be used year after year as the information contained is not subject to annual updates and changes.
These posters offer complete coverage for compliance with all state and federal employment laws, including everything the Federal Department of Labor requires. Has your largest city or county enacted its own "minimum wage" law? Your JJ Keller employment law poster has you covered. Does your state require additional information regarding workplace safety? JJ Keller offers a safety and health board you can put up next to your employment law poster to ensure you’re compliant with OSHA. Are you an English-only speaker? JJ Keller’s entire line of employment law posters is available in English, Spanish, and other languages upon request. Some states even require posting in other languages. Does your business employ out-of-state workers? Get posted everywhere, with JJ Keller employment law posters! We’ll ship them to any location you desire.
JJ Keller’s employment law compliance posters are shipped free and at no charge for standard shipping. Priority shipping available at an additional cost. If there’s ever a change, JJ Keller will send you the new poster for free within 30 days of the effective date. If you are ever audited by the Department of Labor, CCW recommends that you show them your posters. They show good faith and diligence. Use them and we guarantee you’ll be glad you did.
Using JJ Keller Posters for Compliance
JJ Keller incorporates progressive products and technology to help business employers understand and keep up with the ever-changing employment laws as well as advise them on what the pending changes will be. Besides their extensive library of federal and state Employment Law Display Posters, which are updated monthly, they maintain a substantial library on all the recent changes to employment law and proposed legislation . The library is updated daily with relevant articles and classifies and organizes legislation into "Hot Topics" that are frequently viewed. Their readers’ questions on the ‘Ask the Experts’ tab are answered by in-house law specialists as quickly as possible to provide customers with timely responses, straightforward answers and practical solutions. Subscribers to the "HR Compliance Alert" and the "Training Daily News" receives updates on breaking employment law news and gain access to timely compliance emails and newsletters.
Display of the Employment Law Posters
You should follow these guidelines to ensure you have displayed the information correctly:
Place posters in common areas where employees congregate, such as break or lunch rooms. It is also important to be aware of where your employees are located. For example, if there are employees who work in a separate location, you will need to display the posters at that location as well. If you have remote employees, reaching out to this number of employees may require additional efforts. It is important that while you display the information in as highly visible area, you do not interfere with any others rights to privacy by displaying information in an area where they may expect to have privacy. For example, bathroom stalls and changing areas should be off-limits for posting any information. All relevant posters should be clearly visible and in plain view in a conspicuous area. They should not be obscured in any way, such as with furniture or other objects like fire extinguishers. In smaller businesses, you should display the posters in a central location that everyone that should see it should be able to.
Common Questions in the Employment Law Poster World
Every employer with at least one employee must comply with employment law poster requirements for the state(s) and federal agencies for whom they are covered. Undeniably, with up to 20 different required posters, businesses can easily lose track of what posters they need to comply with. As a result, companies may be susceptible to penalties. This is why it’s critical to regularly verify you are compliant. The following FAQ was designed with the purpose in mind of answering any miscellaneous questions you may have.
What happens if I fail to comply? If you fail to comply with the posting requirements, you may be subject to fines and penalties, citations, and enforcement actions. Under certain circumstances, you could face jail time and/or criminal fines if you willfully ignore posting requirements.
How frequently do I need to update my posters? You should update your employment law posters whenever there are changes in laws and/or regulations either within the state , or federally. We recommend that you verify and confirm all required posters at least once per year.
What happens if I have both a workplace and home office for my employees? If you have more than one workplace, then you are required to have separate sets of employment law posters for each workplace covered by the posting requirements. The same employment law posters displayed at a workplace must also be displayed at each branch, hiring location, or workstation. If you have a home office, you are not required to post a workplace poster. However, you may wish to post one so that you and other employees can easily reference required information. If you have a work-from-home employee, a workplace poster should be given to them and the information regarding the required employment law posters should be made available.
Do I have to hang posters inside and outside? We recommend posting an additional set of posters that can be displayed outside of your business so that the general public can view the information within the posters.